Refer to this Accessible Event Checklist when planning any event to make sure you are following our accessibility guidelines! Additionally, please review the best practices outlined below the checklist for more detailed information regarding planning accessible events.

Accessible Event Checklist

• [ ] advertise events at least 2 weeks in advance so that folks have enough time to request accommodations
• [ ] include the approved accessibility statement in any advertising/reminder emails
• [ ] [for in-person events] ensure the event venue has accessible entrances and bathrooms
• [ ] [for events with food] ask attendees to email you about any food allergies/dietary restrictions ahead of time
• [ ] ask speaker for permission to make slides available before or after the presentation
• [ ] ask speaker for permission to record the presentation for those who cannot attend
• [ ] whenever possible, include a Zoom/virtual option for events
• [ ] [for online or hybrid events] enable closed captions on Zoom
• [ ] share presentation materials (slides and/or recording) after the event

Best practices for organizing events

Creating and maintaining websites/online resources